Introduction

Having the ability to create a copy of a Word document can be very useful as it allows you to work on the document without modifying the original content. You can experiment with different sentence structures and compare the results or rearrange photos within the document to see which layout looks better. Regardless of the reason for creating a copy of a Word document, two methods are available to achieve this task.

Method 1 – Using the File Explorer

Here are step-by-step instructions for duplicating your Word documents using File Explorer:

1. Open File Explorer by clicking on the Start icon on your taskbar and then clicking the Documents icon.
2. Navigate to your desired folder containing your original file.
3. Right-click on your original file and select Copy from the context menu, or press Ctrl+C key combination.
4. Navigate to your desired location where you want your copied file saved.
5. Right-click anywhere inside that folder and select Paste from the context menu or press Ctrl+V key combination.

Method 2 – Using Microsoft Word

Here are step-by-step instructions for duplicating your Word documents using Microsoft Word:

1. Open the Microsoft Word application.
2. Click the Open Other Documents button at the bottom left corner of the Recent Documents section or press Ctrl+O key combination.
3. Browse through your folders until you find your original file.
4. Right-click on your original file and select Open A Copy option from the context menu or press Alt+O key combination followed by C key to Copy the document.
5. Click Save As button located at the top left corner of the Microsoft Office button or press the F12 key combination for the Save As dialog box.
6. Browse through your folders until you find your desired location where you want your copied file saved.
7. Enter a new name for the copied file in the File name field located at the bottom left corner of Save As dialog box.
8. Click Save button located at the bottom right corner of Save As dialog box.

Conclusion

Making copies of documents is a fundamental tool that assists users in working with their files while avoiding the risk of losing their original content or making unwanted changes later. This guide has provided step-by-step instructions on making copies of your documents using File Explorer and Microsoft Word!

Question and Answers

Q1. Why would I want to make a copy of a Word document?

A 1. There are numerous reasons why it is beneficial to create a copy of a Word document. You can experiment with different sentence structures to determine which ones make more sense. Additionally, you can rearrange the photos in the document and compare different versions to choose the one that looks best.

Q 2. How can I copy an entire Word document?

A 2. To highlight all the text in your document, press Ctrl + A on your keyboard. Alternatively, you can quickly select all the text by clicking the left mouse button three times in a row in the left margin of your document. Once the text is highlighted, you can copy it using Ctrl + C.

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